How to Use the Maintenance Pro Closed Maintenance Dashboard
The Maintenance Pro Closed Dashboard provides a detailed view of completed maintenance. This guide outlines the key features, controls, visuals, and best practices for utilizing the dashboard to analyze performance, overdue metrics, and completion rates across your assets and crew.
Key Features
Controls and Filters at the Top
The filters at the top of the dashboard allow you to customize the data view based on timeframes, divisions, assets, and more.
Open/Closed Toggle
Use this toggle to switch between open and closed maintenance items.
Critical Systems Filter
View the percentage of maintenance completed on critical systems.
Timeframe Filter
The default view shows data from the past 12 months, but this can be adjusted to different ranges (for example, the past two quarters).
Component and Asset Filters
Drill down into specific components, divisions, or individual assets for a more granular view.
Frequency Visual
Narrow the analysis to specific checklist types, such as cumulative reading - running hours or daily, weekly, and monthly checklists.
KPIs at a Glance
At the top of the dashboard, you’ll find key performance indicators (KPIs) for closed maintenance items:
- Number of completed checklists.
- Percentage of checklists completed on time.
- Percentage of checklists completed overdue.
Visual Analysis
The dashboard provides visual insights into maintenance performance:
- Percentage Overdue by Timeframe: Indicates how far past the due date checklists were completed, categorized into ranges (e.g., less than 5%, 5-10%, more than 10%).
- Completion Timelines: View performance trends over time, with the ability to drill down into specific categories or assets.
- Crew Performance: Analyze the crew’s maintenance completion rates and timeliness.
- Asset Comparisons: Compare performance metrics across different assets, such as completion percentages and checklist-to-task ratios.
Component Hierarchy
The component tree allows you to group and filter data by different levels:
- Level 1 Components: Typically broad categories like propulsion or generators.
- Level 2 Components: The second level, down from the top, will allow you to drill down into child components, such as Port Main Engines, Generators. This will really depend on your component configuration.
Additional Metrics
- Tasks Per Checklist: Effectively a measure of Unplanned vs. Planned Maintenance. How many tasks is an asset recording relative to the amount of checklists it completes
- Frequency Analysis: Evaluate KPIs for specific checklist frequencies (e.g., daily, weekly, running hours).
How to Use the Dashboard
Here are some things you can do with the dashboard.
Step 1: Apply Filters
Use the filters at the top to narrow down the data view:
- Select a time frame (for example, the past 12 months or the past two quarters).
- Choose specific divisions, assets, or component types for analysis.
- Apply the critical systems to isolate performance on critical systems.
Step 2: View KPIs
Review the KPIs at the top of the dashboard to understand high-level metrics, such as the number of completed checklists, on-time percentages, and overdue percentages.
Step 3: Drill Down into Data
- Use the Completion Timeline to observe performance trends over time.
- Click on a specific division, asset, or component type to update the timeline and filter details.
Step 4: Analyze Crew and Asset Performance
- Crew Performance:
- Review the percentage of maintenance completed on time or overdue.
- Identify which crew members are completing maintenance tasks and their timeliness.
- Asset Performance:
- Compare assets using completion percentages and checklist-to-task ratios.
- Drill into specific assets for detailed performance metrics.
Step 5: Assess Checklist Frequencies
Toggle between different checklist frequencies (e.g., running hours, daily) to analyze how performance varies by checklist type.
Step 6: Adjust Filters as Needed
Use the filters on the right side to refine your view further. For example, focus on specific assets, exclude items in progress, or adjust the time frame for analysis.
Notes on the Data Presented
Overdue Calculations
Overdue percentages are calculated based on the number of hours or days past the due date. For example, a 500-hour checklist completed at 560 hours is more than 10% overdue and will be flagged accordingly.
Blank Records
Blank records in timelines indicate no maintenance was completed during that period.
Component Hierarchies
The dashboard uses a leveled component tree to group data. For example, a port main engine might be a child of propulsion and include subcomponents like gauges or starters.
Data Skewing
Be cautious of small sample sizes when interpreting percentages. For instance, an asset completing 2 checklists with a 99% on-time rate may not be as reliable as one completing 140 checklists with an 85% on-time rate.
Crew vs. Assets Toggle
Switch between crew and asset views to gain different perspectives on performance.
Best Practices
- Regularly adjust filters to ensure you’re viewing the most relevant data.
- Use KPIs and visuals to identify trends and areas for improvement.
- Drill down into specific assets or crew for targeted analysis and action.
- Leverage the frequency toggle to isolate specific checklist types and ensure accurate insights.
- Filter to include or not include specific checklist names (don’t show 72-hour generator swaps, for example).
By following these steps and utilizing the features of the Closed Maintenance Dashboard, you can effectively monitor and improve your preventative maintenance program.