In Version 1.15, we made several changes that make timesheets easier to use and help you make sure they're as accurate as possible.
New look for crew timesheets
We redesigned the Onboard > Personnel > Timesheets tab to make it easier to use:
- We made the header row "sticky," which means it's always visible, even when you scroll down.
- Each timesheet entry is now two or more rows: a header row and one or more utilization rows. Each utilization row represents a work period. If you split a work period (see "Split work periods" below) the new work period will become another utilization row.
- The approved check marks are now green instead of black, and there's a separate check mark for each row.
- We renamed the Add Entry card to Crew On and added a new icon to the upper right corner of the card so you can collapse it if you need more space.
Split work periods on crew timesheets
You can now split a work period on a timesheet if you need to record different types of work. Let's say you work the first few days of a schedule as a deckhand then switch positions and work as a mate for the rest of your schedule. In Version 1.14, the only way to record this on your timesheet was to crew off as a deckhand then crew on again as a mate. In Version 1.15, you can split the work period on the day you switch positions and change your position to mate on the new work period.
To split a work period:
- On the Onboard > Personnel > Timesheets tab, go to the work period you want to split then click Edit.
- Click the Split icon to display the Split Work Period window.
- The date will be set to the work period you selected in Step 1 and the time will be the current time. Enter a new time if you need to, then click Confirm.
- On your timesheet, you'll now see two lines: one for the original work period and one for the new one. Make sure the details in both work periods are correct, then click Save.
More time to work on your timesheets
If your company's approval policy is set to Shore Approval Required, you now have more time to work on your timesheets and make sure they're accurate. Previously, you could add, edit, or delete a timesheet on the Onboard > Personnel > Timesheets tab only until the crew on was approved on shore. Once the crew on was approved, you could edit only the end date and time on that timesheet. In Version 1.15, you can now add, edit, or delete a timesheet until the crew off is approved.
Note If your company subscribes only to People Tracking or if your company's approval policy is set to No Approval Required, this change doesn't affect you. Your workflow remains the same as it was in Version 1.14: you can add, edit, or delete a timesheet until the crew off is saved.