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Payroll: Add Rules for Extra Pay to Payroll Schemes

Extra pay rules help capture any additional pay for a work period. Some examples could be travel pay, per diem pay, short man pay, or lock pay. All the conditions that apply to an extra pay rule must be met for that rule to be triggered. However, unlike rate rules, multiple extra pay rules can be triggered by a single work period, which means that the order in which they appear is not important.

To add an extra pay rule

  1. On the Setup > Payroll > Payroll Schemes tab, select the payroll scheme you want to modify, then click Edit.
  2. Click Add Extra Pay.
  3. (Optional) Under Effective, enter a start or end date, or both.
  4. To add the first condition, click Add Condition then click Select a field to display a list of options. Configure the condition as needed.
  5. (Optional) To add another condition, repeat Step 4.
  6. On the right side of the rule, configure the output by completing the following fields:
    • Earning Code: Select the earning code that should apply to any pay triggered by this rule.
    • Rate: Enter the rate that should be triggered by this rule or select the Use earning code check box to use the rate for the earning code.
    • Quantity: Select one of these options:
      • Flat: Any work period that triggers this rule will receive the rate indicated above.
      • Hourly: The rate will be multiplied by the number of hours in the work period.
      • Amount: The rate will be multiplied by the work period amount.
    • Description: This will appear on the Payroll Details tab and in any reports or exported payroll data.
  7. Click Save Changes.
Example

Let's configure a rule that searches the schedule of crew members in the Semi-Monthly Payroll payroll group to find work periods with the Training earning code that also fall on a holiday. You want to pay the crew members according to the rate, quantity, and payout factor configured in their payroll class for the Training earning code.

Here's how you would create this rule:

  1. Place the second rule in the same group as the first rule but in a different sub-group.
  2. The rule should have a condition that is only triggered by Work Periods where the the earning code is Trip Pay.
  3. The rule should trigger pay according to the Trip Pay earning code.
  4. The rule should trigger pay according to the Rate configured for the selected earning code on the Payroll Class.
  5. The rule should trigger a Quantity based on what was configured on the earning code.
  6. The rule should trigger a Pay Out Factor based on what was configured for the selected earning code on the Payroll Class.

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