Payroll: Add Rules for Bank Accruals and Bank Withdrawals to Payroll Schemes

Banks help to ensure that your crew members’ pay checks are consistent. You can configure bank accrual and bank withdrawal rules to withhold a portion of the pay earned when crew members are working then pay it out when those crew members aren't working.

All the conditions that apply to a bank accrual or bank withdrawal rule must be met for that rule to be triggered. However, unlike rate rules, multiple bank accrual and bank withdrawal rules can be triggered by a single work period, which means that the order in which they appear is not important.

To add a bank accrual rule

1. On the Setup > Payroll > Payroll Schemes tab, select the payroll scheme you want to modify, then click Edit.
2. Click Add Bank Accrual.
3. (Optional) Under Effective, enter a start or end date, or both.
4. To add the first condition, click Add Condition then click Select a field to display a list of options. Configure the condition as needed.
5. (Optional) To add another condition, repeat Step 4.
6. On the right side of the rule, configure the output by completing the following fields:
   • Earning Code: Select the earning code that should apply to any pay triggered by this rule.
   • Bank: Select the bank in which the accrual should be stored.
   • (Optional) Secondary Bank: If the primary bank has a maximum limit, you can select a secondary bank to receive anything above the limit.
   • Quantity: Enter the quantity that should be added to the bank.
   • Accrual Date Override: Enter the logic for the accrual date.
   • Bank Accrual Factor: Enter the bank accrual factor. This the percentage of pay that should be banked.
7. Click Save Changes.

To add a bank withdrawal rule

1. On the Setup > Payroll > Payroll Schemes tab, select the payroll scheme you want to modify, then click Edit.
2. Click Add Bank Withdrawal.
3. (Optional) Under Effective, enter a start or end date, or both.
4. To add the first condition, click Add Condition then click Select a field to display a list of options. Configure the condition as needed.
5. (Optional) To add another condition, repeat Step 4.
6. On the right side of the rule, configure the output by completing the following fields:
   • Earning Code: Select the earning code that should apply to any pay triggered by this rule.
   • Bank: Select the bank from which the withdrawal should be taken.
   • (Optional) Secondary Bank: If the primary bank has a maximum limit, you can select a secondary bank from which to withdraw anything above the limit.
   • Quantity: Enter the quantity that should be withdrawn from the bank.
   • Description: This will appear on the Payroll Details tab and in any reports or exported payroll data.
7. Click Save Changes.