Your maintenance program gives your crew a list of work they should perform on your assets. It also provides a record of all the maintenance work and repairs performed on the components on your assets.
This lesson will show you how to build a layout of the components on your assets and how to set up the components each asset is currently using.
On the Management > Assets > Assets > Components sub tab, you'll create layouts or "trees" that list the components for each of your assets. You can arrange the items in an order that makes sense to your organization.
Which components should you include?
Before you begin building a component tree, think about which ones you want to track or perform work on, including any components for which you want to:
- Create tasks and work/repair orders
- Keep replacement records
- Link to hours-based maintenance routines
- Record readings, such as temperature or pressure
- Record cumulative readings, such as running hours or fuel used
What about parts?
In Helm CONNECT, components are the pieces of equipment you want to keep maintenance records for and parts are consumables. We don't usually recommend you include parts in your component tree. However, if you have any questions or need some advice about this, your account manager would be happy to help you decide on the best strategy for your organization.
When you add an item to a tree, you must indicate which type of component it is by selecting from the list of component types to the right of the description field.
Component types are important because they do several things:
- If you add any custom fields for your components, they will be linked to the correct components by component type.
- In Helm CONNECT Inventory, you can only replace active components with deactivated components that have the same component type.
- On the History tabs in Helm CONNECT Maintenance, you can filter by component type.
- You can include component types in your reports.
We provide a list of default component types, but you can delete them, modify them, or add new ones on the Component Types tab in Parts, on the Setup menu. Before you begin building any of your trees, we recommend that you review the default list of components and make any necessary changes.
Note Although you can change component types when absolutely necessary, please be aware that if another user is changing the same component at the same time, or if a user with an asset installation changes the component and then syncs the data, your changes could be overwritten.
Flag any item in a component tree as a critical system by clicking the Critical System icon to the right of the item. The responsible parties for an asset receive email notifications when high priority tasks related to a critical system are added, updated, or finished.
Think of the items in a component tree as placeholders. They represent the components on each of your assets, but they aren't the actual components. Inside each item is the actual piece of equipment that's currently being used on the asset. We call these the "active components."
When you add a component item to a tree, the system immediately populates it with an active component. However, this active component is blank and doesn't contain any information, other than a default activation date and time. You can see component information at any time by clicking the Component Information icon to the right of an item.
We recommend that you add details about each active component, such as its make, model, part number, and serial number. If you like, you can also modify the default activation date and time. The serial number is especially important because it uniquely identifies the component throughout the system, and can be used to search for any records related to that specific component.
Enter information about your active components by clicking the Component Information icon to the right of each item in your tree, then completing the fields.
Add components for an asset
To add components to a tree for one of your assets, follow these steps:
- On the Management > Assets > Assets tab, select the asset you want to work on.
TipTo quickly find what you're looking for, use the filters at the top of the tab to narrow the list.
- Click the Components sub tab.
- To add a new item to your component tree, do the following:
- Click Add Component.
- Enter a description.
- Click the field to the right of the description and select a component type from the list.
Note We provide you with a list of default component types to use when adding components to your assets. You can modify this list on the Component Types tab in Parts, on the Setup menu.
- To enter information about the current active component, click the Component Information icon.
- (Optional) To flag a component as a critical system, click the Critical System icon to the right of the item.
- Repeat the steps above for each component you want to add to your tree.
- To save your changes, click Save Components.