Our Requisitions module is designed to streamline communications between assets and shore about purchase requests. In Version 1.12 of Helm CONNECT, we made several key enhancements to help improve your workflows.
Set up role-based approval gateways for requisitions
You can now set up an approval gateway for your requisitions. This means you can decide on a minimum amount that will require approval, then give a specific role or roles the ability to approve any requisitions that reach an estimated cost equal to or above this amount. If a requisition needs approval, it will appear in your list of approvals with a status of 'Awaiting Approval'.
To help you set up and manage your approval gateway and approval roles, we added a new Requisition Approval Configurations tab to Requisitions, on the Setup menu.
Link requisitions to open items
In Version 1.12, in addition to open tasks and corrective actions, you can also link your requisitions to open inspections, maintenance routines, inventory counts, and forms. We also made it easier for you to search and find the items that you want to link your requisitions to.
Request labor on a requisition
Next time you add a line item to one of your requisitions, you'll notice a new Switch to Labor icon above the Vendor field that allows you to switch the fields on your line item from parts fields to labor fields. For instance, if you switch to the labor fields, you'll see a Labor Description field instead of the Part list, and the estimated price will be displayed in dollars per hour instead of in dollars per unit. To switch back to the parts fields, simply click the Switch to Part icon.
Handle partial shipments
Previously, if you only received some of the parts on a requisition, there was no easy way to handle the partial shipment in Helm CONNECT. Now, you can split a line item into two items, one to record the parts that arrived and one to track the parts that haven't arrived yet. To split a line item, simply click the Split icon above the Vendor field to display a new window where you can specify how you want to split the line item, as well as copy any notes and attachments from the original line item over to the new line item.
Auto-number each line item
To better support integration with external purchasing systems, if you configure Helm CONNECT to auto-number your requisitions, it will now apply numbers to each line item as well. Previously, the system would only assign a number to the requisition itself, not to the line items.
For a reminder about setting up auto-numbers, check out our Automatically number your maintenance and compliance items article.
Change the order of line items
You can change the order of the line items in a requisition by clicking the Move Down and Move Up icons above the Vendor field. Group them by price, by type, by vendor, or by whatever order makes the most sense to you.